One must not worry about the size of the database while creating it. This is because the most significant feature of the Microsoft Access is allowing the size to increase automatically with the size of the database. So, the size of database is not an issue.
Even if you delete the records and the contents of the table, one can use that free space without any limitations. The space is not released if you shorten or decrease the size of the contents and the table. This can cause defragmentation and hence cause corruption in the MDB files. Restoring data is not an easy task. It requires high level MDB files recovery. To use the deleted space efficiently, one should repeatedly compact the Microsoft Access database.
If you don’t compact the database on regular basis, then that means that extra space once utilized by the items before deletion is being wasted, which can further cause many problems in the database. Hence, it will ask for more space during the addition of new which leads to inefficiency. A compact and repair tool is provided by the MS Access that helps in using the space effectively and to prevent any defragmentation in the database. The compare and repair tool works in two stages- in the first one, it compacts the extra space being wasted, and in the second stage it fixes the MDB files which are corrupted due to space problems. Hence the tool also helps in decreasing the physical space of the database.
It is important to know, that you can reduce the memory space of the database by only one method and that is compacting. The important factors that must be taken into considerations is that the frequency with which the compare and repair tool is used, how often MS Access is used and how often the data and records are deleted, added and modified. Thus, if you use the database frequently, then it is recommended to use the tool repeatedly to save the MDB files from corruption.
If you don’t use the tool frequently, the chances of the corruptions of the files are more. If the files corrupt even after using the tools, then there is no need to panic. You can use the third level tools like Advanced Access Repair from Datanumen to recover your corrupted files. Although they are higher level tools, they are very easy end efficient to use. So, if any problem occurs, there is no need to worry as for every problem there is a solution.
