Don’t get buried in your daily tasks, use VA tools to help you take control of your work day. These tools are often free and can do wonders in helping you be more organized and efficient as a VA.
A virtual assistant’s daily work life can be quite busy and unpredictable. One can never really have what is referred to as “routine tasks” and some often end up doing a lot of different tasks during the course of a work day. With all the bustle of work done online, there’s a reason why VA tools have become very popular. Here’s a quick look at some of the most crucial tools a VA should have on the PC to keep work easier and faster.
Most, if not all, virtual assistants work with more than one client. This is a very effective way of being productive and you almost always end up making the most of your day by working on tasks from a lot of different clients. This is why online calendaring is a very useful VA tool. This can help you keep track of your schedules – especially your daily tasks for each client, as well as for deadlines, meetings, conferences, and target dates. There are a lot of these applications online and most are free to use as they are already integrated into most free email services. They offer a lot of options and some can even offer schedulers and to-do lists to be of more service to users.
Another essential tool that every virtual assistant must have is an email service. This is usually the primary means of communication between you and your clients. Although there are still some clients who prefer calling you for the tasks and projects, email is one of the fastest way that you and your clients can delegate tasks and instructions, as well as for details on projects and general communication documents.
Speaking of documents, another essential tools for a VA are document applications and software. These are often provided and pre-downloaded on most laptops and computers, so there wouldn’t be a need to download again unless you’d like to use the latest versions. Almost all documents service applications work in the same way – you get to create and edit word documents, PowerPoint presentations, graphs and tables, etc. Being a VA almost always requires you to work on some form of file, so it is important to keep your computer updated with the latest versions of these applications.
And finally, there are the VA tools that help you in tasks and project management. These applications help you seamlessly manage your time and schedule, as well as help you in productivity checks and time tracking.
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