How To Move A Trade Show Display Using Public Transit

Using public transit is a great way to get around at a very low cost, but it can be rough on your trade show display. Learn how to keep your trade show exhibit safe on buses, subways, and more.

There are many advantages to using public transit for your daily commute. You can avoid traffic, you don't have to drive, it's better for the environment, and it is cheaper than handling maintenance on a car and parking fees. Many of these reasons become even more compelling when you're visiting a city for a convention. In order to get a car, you'd have to rent one, which can add to your travel costs significantly. On top of that, you're navigating a city you may barely know, and might have to pay for parking at the actual event. With these potential drawbacks, it's no wonder so many out-of-town convention attendees choose public transit.

Although taking the bus or the subway has distinct advantages in convenience, taking your trade show exhibit with you isn't easy. There are many opportunities for your booth to be damaged, particularly if you are traveling at rush hour. Although you can't guarantee that your unit will be safe, these tips have helped hundreds of trade show displays make the journey safely.

Ensure That Your Booth Is A Reasonable Size

There are some trade show displays which are simply too big to reasonably be taken on public transit. In general, if your booth's traveling size is taller or wider than you are, it's not appropriate for the subway. If you are carrying something that is too large, the bus driver or subway operator may well deny you access. Just because it will fit inside the body of the bus or train doesn't mean it's something you can - or should - take along. Apart from the discomfort it might cause other commuters, the risk of damage becomes much larger with bigger trade show displays.

Pack Your Trade Show Exhibit Securely

If you've shipped your booth to the convention city, then you've already securely packaged it. Once you arrive, check the packaging again to make sure nothing has been dislodged. If you didn't ship your unit here, you should have it properly packed for shipping even before you leave home. The hazards faced by a booth on the subway outnumber even those faced during shipping, and you should absolutely be prepared for bruises and bumps.

Consider A Custom Travel Case

There are many routine situations on a subway or bus that no packing job can handle well. The only way to protect against the majority of incidents is to purchase a hard-sided case specifically designed for carrying trade show displays. This is true no matter what size trade show exhibit you have, or how good you are at packing it. The good news is that when you buy a travel case, you can use it for far more than just riding public transit. This type of case should be shippable anywhere that you might travel, and may be able to come on an airplane as checked luggage or even as a carryon. If you are a frequent convention attendee, purchasing this type of protection for your trade show exhibit is advisable.

In the end, you can't do anything more than secure your booth as much as possible and then be careful during the trip. Although nothing can completely guarantee that your unit will arrive safely at its destination, following these tips will help.

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