Tips For Successfully Shipping And Handling A Large Tradeshow Display

Shipping a large tradeshow display can be quite a hassle, as can the actual setup at the convention. These tips will help you streamline your display setup and ensure that shipping goes as smoothly as possible. 

A large tradeshow display can be an unwieldy and problematic thing to move. If you bring additional items such as podiums, other exhibits, tables, or signs, it can become even more difficult to handle. These tips will help you tackle the details of moving your exhibit while minimizing hassle and expenses.
Avoid Transporting Your Tradeshow Display Yourself
One of the most common and costly mistakes you can make is to try transporting any particularly large tradeshow display on your own. This method of transport, while seemingly less costly, will pose a lot of hassle and subject your unit to substantial risk. Professional shipping and handling will minimize the risk of damage; having a non-professional crew manage the conveyance dramatically increases the likelihood of harm coming to your booth. 
Choose A Transport Company With Care
Not all shipping companies are equally qualified to handle podiums and other large convention materials. If possible, you should have the company that produced your tradeshow display handle all the shipping needs. Some even handle storage and maintenance as well, which makes it completely hassle free for you. While there is always a cost involved with this kind of comprehensive service, the decreased chance of costly repairs often more than makes up for it in the long run.
That's not to say that you must always choose a professional shipping company for all convention materials. You may be able to get away with using even the most simplified commercial shipping outfit, depending on what you're looking to ship, and how well packed it is. If you have a custom made container for your podiums or exhibits, you might be able to rely more heavily on non-specialist transport because you have a higher baseline of protection. Similarly, if you have a smaller tradeshow display, you might be able to get away with putting it into a typical commercial box, although using generic padding is still a risk. 
Leave Ample Time For Setup
If you choose to do the setup on your booths, podiums, and other convention items yourself, be sure to leave enough time to make retrieving your unit and setting it up an easy task. If you are setting up a new unit for the first time, it is strongly advised to leave the setup of everything, even the positioning of your podiums, to experts. There are many crews who will do this work, ranging from partners of your design company to independent hires. Simply specify how you want the unit set up, and they'll be able to take care of everything. It is, however, advisable to have someone on site supervising to ensure everything is aligned properly. Items like podiums can be moved after the fact; shifting an entire large booth is just a hassle.
If Doing It Yourself, Always Have Extra Time And Spare Parts
Whenever you choose to do any part of the transportation or setup yourself, or even have it done by people who are not accustomed to working with your podiums and booths, make sure you leave a lot of time for things to go wrong. In addition, ensure that you have any spare parts necessary to fix problems that arise along with your usual convention kit. This planning will help you overcome any unforeseen obstacles and make the entire process much more manageable. 

Article Tags: Large Tradeshow Display, Large Tradeshow, Tradeshow Display

Source: Free Articles from ArticlesFactory.com

ABOUT THE AUTHOR