John Conner

Easy Tips To Help Block Hotel Rooms For A Wedding?

Blocking hotel rooms for wedding guests is a good practice as it can save them money. Doing so can also yield some great benefits for you as well since most hotels will provide a free room for the bride and groom as long as a certain number of rooms are reserved and paid for. Here are some tips on blocking hotel rooms for a wedding.

If you have out of town wedding guests attending your wedding, then you should block hotel rooms for them, both as a convenience and as a courtesy. Blocking hotel rooms is not that hard and can be beneficial to you as well.

Here are five tips when you are ready to block rooms at a hotel:      

Get Group Hotel Rates

If you need more than ten hotel rooms for your out-of-town wedding guests, you are entitled to get a discounted group rates. Instead of calling dozens of hotel looking for group rates, have the hotel's in your desired city and budget e-mail you their rates by filling out the group hotel rates request form at http://grouptravel.org

If you want even better pricing, indicate that you may be flexible on your dates.     

Free Room For Bride And Groom

Many hotels offer a free room to the bride and groom if they use the hotel for their out-of-town guests. The hotel will require certain number of rooms to be reserved and paid for before they go to your room for free. While you're negotiating with the hotel, make sure to ask about the free room and see if they can upgrade it to a bridal suite for free as well.

Free Transportation To Venue

Many hotels have shuttle buses to transport the guests to and from the airport. Ask the sales manager if the hotel would be willing to transport your wedding guests to the church on the wedding venue for free if you agree to place room block with them.

Free WiFi

Paying for airfare and hotel rooms can get expensive when traveling for a wedding. Help out your guests by asking the hotel sales manager to wave any Wi-Fi charges. Many hotels will agree to this without batting an eye so don’t be afraid to ask. Your guests will appreciate it.

Get A Courtesy Room Block

A courtesy room block is when a hotel agrees to put aside set of rooms for your wedding guests without a deposit on your part. If you're looking to block less than 20 rooms per night, getting a courtesy room block should not be a problem. In addition to no deposit, there is also no attrition clause when you have a courtesy room block, so you won’t have to worry about being financially responsible for rooms that are used.

Early check in

Many of your guests will fly in on the day of your wedding and all of them will require early check in. Make sure that you ask your sales manager if the hotel allows for early check in’s. If they do not, then ask to have a clause placed in your contract that states that half your room block will be allowed to check in at 10am on the day of the wedding.

Article Tags: Block Hotel Rooms, Block Hotel, Hotel Rooms, Sales Manager, Room Block

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