Check the checklist for corporate events and select destinations

You can stay organized by keeping the contact information basic about a venue so that it can be used for further reference.  However, your checklist for site inspection should include the hotel facilities, amenities, A/V beverage and food and budget.

Checklist for the amenities

As you check the amenities with the sales manager of the venue, it is very important to ensure the property permits you do on-site promotion by incorporating it for the event. Yet, know the availability and its limitations from the sales manager, such as:

• Ability to display directional, signage or banners signs.
• Concierge or information desks availability.
• Restrictions to display the event information
• Receiving and shipping the service requirements
• Office services such as list and prices and on-site business centre
• House phones inside the meeting rooms

Selecting a corporate event venue cannot be finalized before knowing the details of the facilities that are available. You may ask for details with the sales manage and consider checking with your checklist for the following:

• Carpet, condition, décor and paint
• Parking and grounds condition
• Appropriately sized skirting and draperies in the meeting room
• Capacity of the room to hold event.
• No visual obstructions
• Flexibility in the room to adjust tables or layout
• Ability to manoeuvre natural light
• Indoor lighting should feature adjustability to dim sections.
• Nearby medical and restroom access
• Event room should be much away from the kitchen area
• Limited noise distractions behind the walls.

This is followed with all other checklists and to inquire about the details beginning with:

• Audio/visual equipment featuring high speed internet wired or wireless
• Appropriate screen size, LCD projectors, remotes hand-held, microphones
• TV screens, flat screens for video
• White boards, easels and supplies
• Outlets throughout the room

Explore catering options so that right food and beverage is offered. Make sure there are a range of choices and confirm to convince with the corporate events check list:

• On-site full service kitchen operation
• Meet the executive chef, in case you are permitted to do so
• Detailed menu and the options of serving.
• The menu should be tested by tasting , if you are very particular about eating taste

Document the budget.  It is best to compile all the expenses and to check with the corporate events check list so that you do not miss something really important. Also check these are included in the costs such as:

• A/V equipment rent
• Meeting facility cost
• Guarantee policy
• Payment options
• Catering costs
• Complimentary services
• Office services costs