Digital transaction management and electronic signature solutions

Digital transaction management and electronic signature solutions represent a new way of doing business digitally. They're ideal for companies that are looking for a mobile, secure and reliable way to manage documents in a global, cloud-enabled world. The devices can make processes faster and less stressful for the management of key commercial tasks in the wider running of a business.

The concept of a paperless office is not new. The concept of digitizing documents for easy transport via the Internet through email, or other electronic and magnetic means, is also not new. And electronic signatures have been around for more than 20 years. What is new is that a digital document solution creates a completely new set of problems, such as security for confidential documents, certified signatures, secure transport, and the legality of such digital transactions.

There are electronic signature companies that specialize in digital transaction and document management as communications service providers (CSPs) or as software as a service (SaaS) providers. These companies' products ensure secure document delivery, storage, control, and flexibility for their users. Providers offer services that assist companies in document retention, compliance activities, and reporting. Document security is a primary concern and providers have taken extreme steps to assure document integrity, signature authenticity, and tamper-proof transactions. The latter aspect in terms of making this tamper-proof is for sure the only area where this form of tech has been seen to come under fire.

Electronic signatures are legal, enforceable, and binding for contracts, negotiations, and any document requiring handwritten signature or initials in most countries. The previously mentioned audit trail tracks a document's detailed history for regulatory and legal defense purposes. The big thing more than anything with the electronic format is it offers and opens up a whole new way of a business being able to do this.