How to communicate with your Virtual Assistant?
Communication is very vital in any business. And it’s even more important when you are managing your online Virtual Assistant (VA) where your virtual services can be located all over the world. It can also affect your personal and business growth. As you know communication is the key to success when you run a business.
The key to effective communication between you and your VA is to understand what both parties may want or need. Reading words, hearing voices, or watching online tutorials may sometimes not good enough to achieve successful communication. Having and practicing video conference you can easily communicate face-to-face with your clients or co-workers without the need to travel.
Let me give some suggestions to help you find ways in ensuring a clear communication with your Virtual Assistant as I simply experienced this for myself as I started to launch my online business years ago.
Here are lists of communication tools that can also be effective to you:
Skype is a popular video call and chat software. It allows users all around the world to communicate that provides an environment as if like you are in the same place. You can also add more than one person to your Skype session and talk to them as if like you are in a conference. Skype also allows you to chat and change files between users and of course Skype can also be used from smart phones making it so convenient anytime and anywhere.
You can make a FREE call as long as both of you are using Skype either on your computer or smart phone, just make sure you have a strong internet connection. You can also record the conversation if you want to.
The very good thing in using Skype is their very affordable paying feature. By just paying at least $10.99 per month, you can make international calls to telephone or cellular phones all around the world with a much cheaper charges a regular phone line.
Visit here for more details: SKYPE
OnSync is excellent in presenting a product or service. OnSync interface is Flash-based, which allows different features to be added while in a conference call. For instance, you can pull up a white board and start drawing graphics in real-time. OnSync also allows you to share different documents by just dragging and dropping them on your computer screen. You can also record your calls if you want to. You can even set up a meeting or webinars if you want to do so.
Visit here for more details:DigitalSamba
SightSpeed offers also a multi-party conference, sharing files, and chatting ability. You can also record a Video and Voice Calls if you are not able to take the video call. They do offer a video mail service tomake sure that you won’t miss any call or conference which is very great to catch up all your ringing calls. But the largest simultaneous participants on SightSpeed are only good for 9. The thing isSightSpeed does not offer any smart phone compatibility but this is still a good use of communication so that you can easily navigate your small team for the meantime.
Visit here for more details: SightSpedd
GoToMeeting is excellent for Webinars and Screen Sharing as well. It is so simple to use, the Host will just provide the user a code and the program will link up with the session right away. Unlike other software sharing screen in GoToMeeting won´t make your connection lag or lower the image resolution.
The GoToTraining feature will also program your schedules and can simply create your invitation and registration. You can even include registration questions which can surely help you better to rate or know the people you will interact within your session.
Visit here for more details:Gotomeeting
eBuddy offers you the to easily chat online by using your Computer or Smartphone. What makes this service notable is its flexibility to use. You can utilize your Googlemail account, your Facebook account or any other chatting account you may have (good thing is it actually supports most of the popular chatting systems today).
Visit here for more details: Ebuddy
You can easily share your files by using Dropbox communication tool. It’s safe, secure and easy to use; it let you and your VA to work on synchronized files. No more emailing back and forth your letters, spreadsheets or images. Just drop your file into Dropbox, share it with your VA and you’re good to go.
You do not need to worry if you lost your phone or your computer shut down, as long as you saved your files in Dropbox everything are in safe place. You can now easily back up your file by using this cloud technology where you can easily sync all your important files.
Visit here for more details: Dropbox
LastPass is a secured password manager. I know that you are very concern about the security of your login details but with the help of LastPass you can now share your log-in details without even letting your VA know your password. It has a lot of features that can make your life easier as it auto fill the website log in form. No thought, no typing, no work required LastPass will do it for you. LastPassensures that your details are stored securely.
Visit here for more details:LastPass
You can now share your online calendar with your VA so that they can help you arrange meetings, set reminders and manage your schedule anytime. Just make sure that you got a googlemail account so that you can grab an access to your calendar application. You can also check your calendar anywhere by syncing it with your smart phone or tablet. Organize, manage and countercheck all your pending and upcoming appointments is now as easy as 123. No more hassles many ways to do things better!
Visit here for more details: GoogleCalendar
skypeA strong communication plan is necessary to make a relationship work out with a VA. You should not forget that the mode of communication you choose could affect any form of relationship. In dealing with your virtual assistant, all communications should be clear and concise. When you ensure your communication agreement with your trusted VA you can now also ensure your business growth!
If you have any questions in mind do not hesitate to reach out NeedaVA I will be grateful to help you.
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ABOUT THE AUTHOR
Jenny Jordan Founder of NeedaVA and We on NAVA is dedicated to provide a superior customer service that exceeds the expectation from our clients. Our team of experienced virtual assistants in consultation will strive to automate and streamline business systems and practices to save time and money for our clients.