Internet Fax for Small Businesses

Sending and receiving faxes is an important part of many businesses. Fax machines have come a long way since they first became a common fixture in offices, but they still have their difficulties.

 

Privacy Issues

In an office with a central fax machine, received fax pages can pile up. It’s difficult to tell if a fax you sent or expect has been received, and if it has, by whom. An unknown number of your colleagues may have seen the contents of your message before you read it. Consequently, it can be dangerous to send sensitive or personal documents by fax.

 

Fax Machine Costs

The costs for the equipment, toner, and upkeep can be overwhelming for many small business owners. Beyond those expenses are the costs of maintaining a phone line for faxing as well as any long distance charges that are incurred.

 

The Internet Fax Alternative

All of these problems cause many business owners to seek another option. Fortunately, an internet fax service like eFax provides an excellent alternative.

 

Privacy Solutions

With an internet fax, your faxes can be delivered right to your personal email address. No prying eyes will be able to reach your document. You will know immediately when your fax arrives and won’t have to hunt for the piece of paper in an accumulated stack. It also makes it easy to keep track of your faxes anywhere you can receive email. When you send a fax, you receive easy confirmation that the fax has gone through successfully to your recipient.

 

Internet Fax Cuts Costs

With no machine to buy and maintain, an internet fax service saves your business money up front. However, it also means that you have a predictable cost that you can budget rather than the unpleasant surprise

of a massive fax machine repair bill. If your business sends a significant number of long-distance or international faxes, you may be astonished by the amount of money an internet fax saves you.

 

What to Look for in an Internet Fax Service

Before choosing your internet fax service, think about what would make it most successful for you and look for a service with according features. Are you most concerned about reliability? Check out the track record of services you consider. Do you need mobile flexibility? Make sure that the service you choose will be compatible with the way in which you want to access it. Do you have a fax number that you want to keep? Choose a service that offers this feature. If you need a toll-free number or a number with a specific area code, ensure that this service is available from the provider you choose.

 

You will certainly want to know that your internet fax service is secure. Look for a service with a communications network protected by a firewall and other security technology. In case you ever run into problems you will also want responsive and fast customer support, so find out what kind of support your service provider offers.

 

The internet fax is a great leap forward in the world of communicating by fax for small businesses. Give it a try for your business or personal matters and find out for yourself how easy, convenient, and cost-effective an internet fax service can be.