Writing a Business Correspondence

First impression lasts as they say. That’s why writing a business letter is really important as this is the main tool that first introduce you to your prospective employer. Your business correspondence speaks to your employer who you are and tells why a certain employer should spend their most valued time with you. This is your key to have an interview with the job position you want.
Put in mind that your business correspondence does not only present your qualifications. This is also the chance of the employer to observe your excellence in communication skill which includes spelling and grammar. The employer is already observing your attentiveness in terms of details.  This may sound ridiculous but any flaws in your letter will be considered as flaws in your qualifications. So watch out, your failure in a business correspondence is your failure to have an interview to prove yourself as well.
A good business correspondence is made up of three paragraphs. The first paragraph usually contains the purpose of the letter. It also tells who you are and also include where did you heard the announcement of the hiring position. The second paragraph tells why you are a good candidate for the position. Remember to mention what you can contribute to the company. The third part should state the importance of the letter. It should also call the reader for an action. Tell them that you are looking forward for their response. And lastly don’t ever forget to say gratitude to the reader’s time in reading your letter.

Here are the few things to remember when writing a business correspondence:
1.)    Keep it brief. One page letter is enough
2.)    Address the letter to a particular person and not to the company. Make a way to find out who will take the hiring decision.
3.)    Quality of paper is also important.
4.)    Construct the letter that is unique and is personalized, the employer will know which letter comes from the internet and which is made personally.
5.)     Be specific and direct to the point.
6.)    No errors!!! I guess that is self explanatory.