How to Organize Your Data
Organizing data cannot only end up saving your precious and valuable time, money and effort, but can also keep your data safe from potential data leaks and identity fraud, resulting in less stress and worries. †
There are limitless techniques you can apply in a practical manner which will allow you to organize your data. Sadly, itís quite likely that youíll prefer to apply the for the most part indolent and easiest technique majority of people opt for. Though in the back of your mind, you have a pretty good idea of how you would apply this technique in the laziest manner; thatís right youíll most likely organize data thatís only useful to yourself and will give little attention to data thatís unimportant in your eyes.
Is your current data organized in a user-friendly manner?
If you are one of the very few folks out there who have actually managed to systematize data stored on your PC and feel that it works for you, then congratulations to you! However, if you frequently feel that you are unable to find important files when the need comes, and or often find yourself reorganizing folders on your desktop or some other file path, then you certainly need to organize your data.
Organize your data as you create or download:
Whether youíve just created a word processing file or uploaded photographs from your digital camera, chances are you are not properly organizing your data in a user-friendly technique. Organizing your data in appropriately labeled folders will help you remember exactly where certain files are located. Therefore, if you are storing your home videos/pictures on your desktop or some other unrelated file path for easy access, you need to organize this data properly. For example: You can start by setting up a folder for your digital media on your recent vacation. Start by setting up a folder in Libraries\Pictures\Vacation Pictures and or Libraries\Videos\Vacation videos.†††
Organize your Passwords:
Part of organizing data is remembering your Usernames and Passwords. People habitually signup on a website and later forget their usernames and or passwords. There are two techniques you can apply to effectively manage your usernames and passwords. First keep a unique yet solitary set of user-name and password for all online login credentials. For this technique to work you need to stick to a particular username and password and it has to be unique enough that itís not taken by other users. Another technique you can apply is to write down your usernames and passwords on a piece of paper, and lock it in a closet.†
Organizing sensitive data should not be the first on your list. Once you have organized your data, the second step is to protect it. You can do so by downloading third-party software designed to Password Protect Folders, information such as tax returns and scanned copies of identification documents are a few digital documents that should be on the protected list. Not securing such data can give rise to incidents that can lead to identity fraud and credit card fraud.† Moreover, regardless of the fact that you work from home or at the office, chances are you had some type of sensitive information related to your clients. Therefore, in your companyís unsurpassed interest and yours, itís preeminent to encrypt such information to avoid potential legal liability issues, if such data ends up leaking.
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ABOUT THE AUTHOR
Cara W Morris is Marketing Manager at New Softwares.net, a data protection and Information Security company that develops software to password protect folders.