In this article, we discuss the various options available for business to have access to an office equipment such as a printer or copier.
When starting or building a business, some of the key equipment that are required for the day to day operations is copiers and printers. Offices will need them for printing and copying of important documents which includes accounting, marketing, letter, legal and so on. There is absolutely no way the office can be functional or effective without them. There are various options available for business owners to make use of these equipment in their office environment. The most popular approach is obviously to buy. Another option available to you is to lease. The other one is sharing with other people who occupy the same office building.
With all the options, making a choice of which printer or copier will depend on what you intend to use it for. Is it for commercial or home or office use? Will the printer be used for producing multimedia materials or for printing normal office documents? If it is for multimedia production, then a special kind of printer will be needed for quality. If it is for normal office use, then black and white equipment will be all you may need. The prices will also differ depending on the purpose and other important features. Whichever way you choose to go, it is important to realize each has its pros and cons.
This is one of the common of all the options, if not the commonest option among established companies. Most businesses use this option to get access to printers or copiers in their offices. Buying your own printer means you pay less money for equipment in the long run. Additionally, you have ownership of the equipment for as long as desired, that is, if you purchased a high quality one. This means that the responsibility making sure that the machine is regularly upgraded lies with you entirely.
This option is very common with small businesses. It has the benefit of allowing the lessee reduce monthly cost and save money for other expenses relating to the businesses. The nice thing about leasing is that the lessor will provide comprehensive support for the lessee for the duration of the lease, which usually lasts for 3-5 years. So the lessee does not have to worry about upgrades to the printing system plus the lease terms stay the same.
Unfortunately, the lessee is bound to pay more in the long run because of the application of interest rates to the purchasing price.
The availability of wireless document production equipment means that small offices within the same building can share the same printer. All the businesses sharing the machine will contribute towards support and upgrade services.
Common form application of this approach is business incubation for start-ups. Usually, the users of the equipment are a very small in number, including in most cases the founders and/or a few staff members.
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