Most physicians and doctors are unaware about the various software services that can make their task of transcription easier.
Some of them seem to be extremely confused about what tool can come to their best aid – will a simple digital dictation solution be viable or is Dragon a better alternative? If they go in for Dragon, should they go on to use a digital voice recorder or use a simple microphone attached to their computer system? The options are endless, but the best fit meeting the need of the hour holds key. At the end of the day the physician and the hospital staff need to get adapted to the solution that they end up implementing.
There are two broad solutions for tackling one’s medical dictations – converting the audio files into word documents through text/word processors.
1. Solely through Digital Voice Dictation
A doctor dictates straight into a digital voice recorder without paying special attention to the clarity of his speech. He can dictate from any place and send across his dictations to a transcriptionist over an internet connection. It is then the responsibility of the transcriptionist to transcribe the medical dictation into a Word Processor.
2. Dragon Digital Recorder With or Without MOA Proofreading
A doctor dictates directly into a digital voice recorder ensuring absolute clarity of speech while recording. As the voice will be transcribed by the Dragon Medical solution, care must to be taken about how well the doctor speaks with respect to speed, clarity, and pronunciation. Dragon can transcribe a dictated note at speeds of 140 words per minute. However it’s imperative to be at one’s best while dictating with clarity. The digital medical dictation file is then passed on from the digital voice recorder to a computer that is equipped with the Dragon Medical solution. The file can be transferred through different channels ranging from Email, USBs, FTPs and other alternatives. The dictation is transcribed with several advantages such as deploying recurring boilerplate text by voice and navigating the PC with the power of speech; much more speedily than without voice commands. The doctor may or may not perform the edits and corrections himself. However, he saves his voice with the dictation to a network location, where files are shared between doctor and his support staff or assistant proofreaders. The assistant just has to proofread the resulting text, perform edits and corrections if any with access to the doctor’s originally dictated voice. Higher the accuracy when it comes to proofreading by the assistant, higher are the chances to enhance the performance of the Dragon Medical Solution. Once the transcription is free from all errors, it can be simply copy pasted into a word processor or EMR for further transactions.
We have seen two different ways of tackling the physician’s Medical dictations. However, the important task still remains that of selection of the optimum method. “Optimum” from the standpoint of cost, investment of time and the quality of output. The margin of error remains with both, the humans and technology, however the key lies in the degree of acceptance of these errors over a period of time.
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