Termination Letter for Employee Mention the Reason of the Dismissal

One of the most difficult parts while running a firm or an office is to fire an employee. It is not the task, which one enjoys to do. However, there are numerous ways, of terminating an employee smoothly, with no issues. One of the ways is type out and sent the termination letter for employee.

There are two types of termination letters. One is which generally specified a simple statement or decision as to why an employee is being terminated. And the other type of letter is one where, all the reasons are mentioned regarding the termination of the employee.

The termination letter for employee should mention the exact reason of the termination. All the previous alternatives given to the employee before firing should also be mentioned in the letter. It is essential that the employee should be aware that they were given warnings and alternate chances to continue with the job.

Although, each termination letter for an employee may differ from one another. The reasons of firing could be different also. It is necessary that the employer should keep in mind certain points before sending the termination letter for employee. They are as follows:

•    The problems caused by the employee.
•    Any particular rules broken by the employee.
•    Number of Warnings and alternatives given to the employee.

After considering the above points, the employer is free to send out the termination letter. However, one must remember to be calm and professional while firing an employee. 

The termination letter consists of the following details:

•    Name and address of the employee.
•    Details of the employer or the firm.
•    Reasons of terminations.
•    Notice to the employee, if any.
•    Deadline of leaving the firm or office.

It is essential that all the financial matter is sorted out before hand, so that the employee as well as the employer does not face any issue regarding the monetary issue. The termination letter for employee is usually sent by the human resource department. And it is their duty to list out all the fiscal details before firing the employee.