Time Management In Project Management
Time management is the act of planning, controlling and finally executing specific activities, especially to increase efficiency or productivity.
It applies to a wide usage area starting from personal time organization and up to business related time management. For the best results and the biggest efficiency dedicated time management software should be used.
A time management system is a combination of processes, tools, techniques, and methods. There are many books and case studies focusing on these notions.
Personal Time Management
The notion of time management was initially used in business related area but in time the term started to also be used for personal activities. People started to be interested on it when they felt the need to be more organized and more productive. It all happens when you start working all day long and at the end you wonder why you haven’t accomplished much.
Time management methodologies consist of a series of habits and good practices which help you to get more organized. The most used and well known time management methodologies are GTD and ZTD. Getting Things Done (GTD) was created by David Allen and it is based on the following principles:
However time management skills are especially important for small business people, who often find themselves performing many different jobs during the day.
Project Time Management
Time management is an essential subset for project management and it describes the processes required to ensure timely completion of the project. More exactly according to PMBOK it consists of five main phases:
The most important phase is project planning when the project plan is established. A well defined project plan can significantly contribute to the success of the project. Once established the project plan is used to create the project schedule. All it remains now is for the schedule to be respected as much as possible over time and the deadlines to be met.
Project time management is often confused with the more general term project management. This is a misconception since project management covers many areas like scope management, cost management, resource management, quality management, risk management and not just the management of time.
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Time management software is ideal to have your personal life organized. However when it comes to managing projects a better choice is to use a dedicated project management software.