From gathering speakers to securing sponsors, the to-do list before planning a conference or a meeting can be never-ending and quite intimidating. Choosing a conference or meeting venue in Sydney can be quite daunting.
With HostCo, you need not worry. We offer you some of the best meeting and conference venues in Sydney to choose from. But before you make your choice, here are the top 10 things you must keep in mind:
Accessibility: The location is of utmost importance for making the event a success. Before choosing the venue, make sure transportation is readily available to and from the venue.
Meeting room capacity: When making the choice of a meeting venue in Sydney, ensure that the capacity of the room is more than just sufficient.
Layout of Space: Check the sightlines, room for movement and social interaction, ample ventilation and a neat layout before selecting the venue.
Quality and Capability of Audio-Visual: Ensure that the A/V capacity of the venue is top-notch. You would not want to experience a technical difficulty in the middle of a speech.
Room Flexibility: The venue needs to be flexible to various configurations.
Décor: The décor should be able to reflect the purpose of the meeting or conference. Don’t go overboard with decorations, because an adaptable and simple décor is the way to go.
Intelligent Staff: Non-responsive staff is the worst thing you can do to your guests. Make sure that the staff is helpful and spontaneous with their duties.
Price Flexibility: All-inclusive packages are not always beneficial. You must be able to negotiate on the costs if the need be.
Quality of Food: The food served will be an integral part of your conference. From tea break to lunch, you must ensure that the wedding venue offers tasty and good-quality food and flawless service.
Experience: Your brand will be the prime focus of your conference. Ensure that you are allowed branding opportunities in the premise, as well as the rooms. These are things that you must ask the event coordinator before deciding on the venue.
The planning process can seem like a challenging task, but once the basics are taken in to consideration and a check list is prepared, you will feel a little less intimidated and things will fall in to place. HostCo offers responsive and helpful staff and planners to help you plan and execute your event perfectly.