Delhi Police is handling extremely complex and multi dimensional activities. The application of Information Technology can make many complex and strenuous tasks of Delhi Police Executives effortless and error free.
With the development of Net Based Technologies along with availability of advanced software and hardware systems, it has become feasible to systematize and present the most complex data system in simple formats. This facilitates the quality of data storage system and also improves the retrieval of the information efficiently and accurately. Through the application of software based technologies it has become possible to design and maintain large database structures and provide user friendly application. These databases can be used for criteria based queries and also can be supplemented with other technologies like Biometric Solution etc.Delhi Police is handling extremely complex and multi dimensional activities. The operations of Delhi Police are spread over very large area which needs to be constantly monitored and controlled. In fact, the operation of Delhi Police is as complex and multifaceted as any top corporate house. The operations just do not end with crime recording / investigation but also involve the application of finest management techniques, personal management skills, financial management acumen, deep knowledge of engineering and medicine sciences .The application of Information Technology can make many complex and strenuous tasks of Delhi Police Executives effortless and error free.Since most of the Police findings and assessments are based on the available information, it is important for their department to keep its records handy, accessible and in usable format. If the records are maintained in print and paper medium it is extremely difficult to access the old information. The scrutiny of paper records is time consuming and subject to several practical limitations.The whole problem can be easily resolved by transferring the information data regularly from paper medium to electronic medium through appropriate Software, Hardware Solutions and Net Based Technologies.Utility based Information in any Police Department Generally rests in the following segments.1. Public Complaints2. First Information Reports3. Profiles of Police Personnel4. Court Proceedings5. Information about individual Prisoner / Convict.If the information from the above subjects can be regularly complied and converted into electronics format, it will be of immense value for the user interface. The conversion will also make the retrieval of information painless and cost effective. Electronisation will also enhance the technical collaboration with their counter parts both nationally and internationally. Each of the information modules, mentioned above, can be independently created or integrated with other modules. The keyword based search facilities will make retrieval easy and fast.
For each of the entry, appropriate forms will be created. These forms will be extremely user friendly. Forms will also be available for online submission of information. The probable content under each of the module can be as follows.
1. Public Complaints i. Dateii. Nameiii. Addressiv. Telephone Numberv. Identification Number of Complainantvi. Time vii. Subjectviii. Description of Complaintix. Action Reportx. Action Datexi. Action Timexii. Name of Involved Police Personnelxiii. Notesxiv. Name and Address etc. of Police Stationxv. Complaint Number
2. First Information Reportsi. Complaint numberii. Police findingsiii. Witness informationiv. Police actionv. Special Direction form Superiorsvi. Concerned Police Personnelvii. Name of Office In chargeviii. Court Detailsix. Court Proceedingsx. Court Verdictxi. Costxii. FIR Numberxii. Etc.
3. Profiles of Police Personneli. Nameii. Addressiii. Photographiv. Date of Birthv. Date of Joiningvi. Personal Details – Height, Weight, Identificationvii. Qualificationviii. Family Informationix. Financial Informationx. Referencexi. Job Particularsxii. Biometric Informationxiii. Achievementsxiv. Posting Informationxv. Remarksxvi. Sports Participationxvii. Qualification Improvementsxviii. Vigilance Reportsxix. Notesxx. Etc.
4. Court Proceedingsi. FIR Numberii. Case Numberiii. Date of Filingiv. Police Station Detailsv. Name of Legal Officervi. Government Advocate Detailsvii. Current Status of Proceedingsviii. Name and Address of Accusedix. Name and Address of Witnessesx. Name and Address of Courtxi. Etc.
5. Information About Each Prisoneri. Nameii Addressiii FIR Numberiv Case Numberv. Court Informationvi. Court Verdictvii. Identification – Age, Height, Weight, Colour etc.viii. Date of Birthix. Family Detailsx. Qualificationxi. Crime Recordxii. Referencesxiii. Biometric Detailsxiv. Photograph xv. Special Interestxvi. Prison Addressxvii. Cell Numberxviii. Financialsxix. Medical Reportsxx. Other Informationxxi. Etc.
In this way, the above information can be tabulated and used for different applications by concerned authorities. Multiple passwords system can be integrated in the software to maintain the secrecy and user friendliness. The whole system will be extremely flexible and capable of time to time modifications looking at day to day requirements. The entire system can be devised in three months time and can be made fully operational within a maximum period of 6 month.
The Author, CA A. K. Jain, can be contacted at, 21, Skipper House, 9, Pusa Road, New Delhi – 110005, Mobile No. – 98-100-46108, E-Mail: copindia@hotmail.com
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