How To Choose the Right QuickBooks Hosting Service?

When it comes to QuickBooks hosting, there are a few elementary mistakes made by every accounting firm. True, QuickBooks Hosting and other cloud accounting systems have transformed accounting as we know it.

Cloud accounting offers an anytime, anywhere access and multi-user collaboration across different geographies – this wouldn’t have been possible under traditional accounting. It has certainly simplified a lot for traditional accounting companies, but a lot more needs to be done. We are nowhere close to examining the true potential of cloud computing.

 More importantly, many accounting firms make some basic mistakes while choosing their QuickBooks hosting, which doesn’t allow them to make the most of what QuickBooks on the Cloud has to offer.

Let’s discuss how to choose the right QuickBooks Hosting service.

1: Do your research on the QuickBooks Hosting service - It is very important to do your research and select the right QuickBooks hosting service. Any mistake in identifying the hosting service can have a detrimental effect on your accounting. Make sure you choose a cloud computing provider which offers an excellent technical support staffed by trailed IT personnel. Find out if their plans are scalable, or not. Ask about the uptime guarantee – it should be at least 99.9%. Find out if they have a privacy and backup assurance and ask about the data center maintenance procedure.

 2: Always go with an Intuit Authorized QuickBooks Host - It is very important that you should choose an Intuit Authorized QuickBooks host for your QuickBooks hosting. Intuit is the company behind QuickBooks, and they do their own research on a hosting company before granting them this authorization. They make sure that the hosting company offers legitimate services and is serious about its customer service.

3: Choose the correct QuickBooks Version – There are several different QuickBooks versions such as QuickBooks Pro, Enterprise and Premier and each have their specific advantages and disadvantages. The problem with many accounting firms is that they end up choosing the wrong version as they fail to study the specifications before doing so. Make sure that any version of QuickBooks hosting you select has the basic and most important QuickBooks features such as sales forecast, tracking manager, built-in forms and so on.

4: Manage user permissions strictly – QuickBooks hosting allows for multi-user collaboration. But the problem with this approach is that the advantage can quickly turn into a drawback if the user permissions are not managed correctly. Mistakes could be made by the end user, which can lead to serious security issues. So when selecting a QuickBooks Host, choose one that comes with a clear cut policy on user authorizations. Also, make sure that your staff is conversant about the basic security policies to be followed while using QuickBooks hosting.

 5: Choose the right resources – Make sure that you select a hosting plan with an adequate amount of resources such as CPU, storage, RAM and so on. Many accounting firms fail to arrive at a reasonable estimate of what they would require. If you are confused about which plan to choose, consult with a QuickBooks hosting expert.