Precautions for Office Removal

If it is your personal business you may look for saving your cost by asking friends and relatives to help you in your shifting process however this could lead you to a disaster.

Why not ask friends and relatives?

You may have heard of events occurred where friends or relatives helped someone out for removals of their goods. When you ask those who are close to you for a help in moving an office, you are putting your relationship in danger. If an accident or mishap occurs and property will damage by one of your helper, what will be your reaction? The item may need to be recovered by the one who is responsible for breakage, but you won’t do that when someone is doing you a favor, how can you ask? You have to cover the cost yourself and the money you have tried to save in moving will spend on covering the damage. In turn, if anyone injures himself while lifting heavy items, you feel responsible and more money is spent where it was supposed to be saved. The best way to move your office is with the professional removal companies who do take care of your goods with tools and technology they have.

Packing Preparation

        i.            Order and distribute boxes.

      ii.            Rent crates (if available).

    iii.            Order and distribute packing materials.

     iv.            Order and distribute labels and markers.

       v.            Provide clear instructions for packing.

     vi.            Determine who will pack filing cabinets, supply cabinets.

   vii.            Determine who will pack common areas (reception, pantry, library, etc.)

 viii.            Make arrangements to have live plants moved.

     ix.            Make arrangements to move any kind of artwork (sceneries) and framed pictures.

Manage Moving Preparation

        i.            Take complete inventory.

      ii.            Document network log-ins, access, print spooling, etc.

    iii.            Perform complete backup of network.

     iv.            Perform complete backup of telephone system.

       v.            Document telephone extension, pooling groups, etc.

     vi.            Select department coordinators.

   vii.            Create packing and labeling guidelines.

 viii.            Arrange to have PCs packed/moved.

     ix.            Assign task to a person who will work on move weekend.

       x.            Arrange for packing and moving of copiers.

     xi.            Arrange for disassemble/reassembly of modular furniture.

   xii.            Arrange to pack and move networking related equipments and servers.

 xiii.            Arrange to preparation and move telephone system.

 xiv.            Arrange for elevator access (both sites).

   xv.            Schedule parking for van and arrange a proper place for unloading at new location.

 xvi.            Obtain any special moving and parking permits.

xvii.            Determine building restrictions for move hours.

xviii.            Arrange for protection of walls, elevators and floors.

When you decide to relocate office with moving company, then you need to figure out the fee structure of the particular company. Before hiring a company request for few quotes from removal companies to estimate the expenditure require for an entire move.