SharePoint Content Management

SharePoint Content Management plays a key role in the successful utilization of the SharePoint platform. Thus, a proper SharePoint content management system backed up by a great content strategy needs to be in place. 

SharePoint Content Management Plan: Clear, Concise, and Simple 

SharePoint Online has been the primary content management platform for a lot of SMEs and enterprises. Likewise, the motivation behind opting for SharePoint has always been its security and sustainability. Office 365 and SharePoint boasts of being a one-time investment to low-cost storage and easy remote access with high security. 

However, migrating to SharePoint is much more than just clicking on a SharePoint migrator and getting all the points sorted. Instead, ensuring that the SharePoint Migration tool has good governance features is necessary. 

This is where having a proper content management plan turns out useful. A SharePoint CMS or Content Management System allows the users to publish, edit and arrange content. It might also provide tools to manage workflows in a collaborative environment. 

Therefore, it is time to redesign the file structure and security system to keep the system organized while migrating to a higher version of SharePoint or to SharePoint Online. 

Migrate Only the Required Items and Latest Versions 

Most users have a “Deletion-Phobia”. They are famous for their habit of stacking up things instead of deleting them. The thought behind it is always “What if it is of use in future” 

But little do we realize that these extra files or the unnecessary older versions of these files are a liability. 

As a result, a lot of space is wasted by overcrowding as well as older version stacking. Take up migration as an opportunity to clean up your memory and enjoy smoother navigation across it. 

Keep a Special Preference for enhanced Security 

Security is quite essential. Make sure your governance is strong enough to manage the access rights and every user is automatically assigned so. 

Make sure your SharePoint Migrator has an inbuilt Security Manager. 

Reorganize 

Whether you are migrating from SharePoint On-Premises or other versions, organizing documents is important. In SharePoint, we want to avoid setting security in deep folder structures and try to keep it at the site or document library level. Therefore, it is important to reorganize your content effectively. 

Have a Backup Plan 

Data Loss is a major concern that is inevitable in rare cases but can become very grave if not handled properly. A proper data retention plan must be in place. A backup storage system, either online or on-premises needs to be maintained so that no data loss is permanent.