Effective Organization Of A School ERP Implementation Procedure

College ERP is a tool developed by software engineers and is used to facilitate activities taking place in an institution. The system is a link between a number of users and offices, and therefore enhances communication and cooperation among different stakeholders. Being a very important tool in the daily running of a learning centre, its advantages are numerous compared to its limitation. However, to partake in these benefits an institution must manage its system properly. This should be done by diligently following some basic steps.The college should clearly define the expectations of the users. This is achieved by conducting a survey on the prospective users such as: students, lecturers, administrators and to some extend parents. This information can then be used to set a basis for developing the application. The needs of institution as well as user requirements must be given greater weight in developing software. This is to ensure that the product has got all the capabilities it needs to perform efficiently and effectively.One should match software capabilities with the organizational needs. This should be so to ensure that the chosen system caters for all the needs of organization as well as users requirements. To avoid limitations and unnecessary costs, an institution should go for one that perfectly fits into the existing system. Having a very sophisticated application only to use it for basic functions is costly to a learning organization. On the other hand having a tool that does not have all the necessary capabilities is discouraging, especially to the end-users.An institution should make sure that the interface is user friendly, to facilitate maneuvering of the application. A good interface makes content in web page visible to the users. The college should therefore ensure that its interface is arranged in an organized manner to make it appealing to end-user. Properly configured system saves on time, because it is easy to navigate. Apart from saving time, it encourages users to maximize on its capabilities.A school intending to use the tool should generate a user guide to empower the end-users. Have in place a support system to provide necessary assistance to the ultimate users. It is very critical because not all of them are technology savvy and need some guidance to operate the software tool. User manuals and other support resources are very helpful, because they give procedures of operating the software.Colleges should put in place module programs to run the system. The application cannot run alone; there is a need for module programs. One should therefore develop programs for the application or modify existing ones to run it.One should conduct tests on acceptance of the system to determine its applicability. This is to ascertain that the application meets all the requirements in terms of: environmental issues, performance and functionality. This step is very critical especially before rolling out the software, because such systems are very expensive.Let the end users learn how to operate the application, so that they can manage it on their own. The best way to perfectly implement the application is by training the stakeholders. Training should be personalized, because the users have varying learning abilities, and therefore need different attention.A school should start using the college ERP system, to facilitate its administration. After successfully following the steps outlined above, the ultimate action is to get the software running. This also incorporates evaluating the new system, to find out whether it meets all the requirements.