Reception Halls: Keeping the Costs Down

When it comes to choosing reception halls for your special event, there are many things to think about in the venue. You need to choose a location that provides you with the type of features you need, including enough space for everyone who will attend. You also want to choose a location that is going to provide you with the right style and elegance. Then, there is the budget to keep in mind as well. All of these factors can add up quickly and can, if you do not plan well, limit you. The key is to know what your options are and to choose a venue that is going to be able to meet your goals.

Tips for Keeping the Cost Down

Reception halls often charge a fee based on the rental of the space for a specific amount of time. The longer you plan to be in the space, the more you are going to pay. This is one way to keep costs down. Instead of booking a five-hour event, make it three hours. For many receptions, this is plenty of time. However, you should consider the amount of time you need for the setup and cleanup of anything you plan to put into place, too. Find out what the cost difference and recommendations are for your event.

Next, consider the costs associated with add-on services. Will the facility cater your event? Food and alcohol are the second largest factors in the budget when considering reception halls. In most cases, your event will need both of these services. However, you can keep costs down in several ways:

- Have a cash bar where guests have to pay for drinks rather than you footing the bill for them yourself.

- Limit your menu choices to fewer additions. Doing so will help to keep the costs down while still ensuring your guests get the foods they want.

- Choose the right style of menu. For example, buffets may be less expensive than having a formal sit-down dinner because they require far fewer people on the floor aiding your event.

- Have your great uncle or another trusted friend man the bar for you rather than having to pay for a bartender to be onsite all night long.

These are just a few of the ways you can reduce the costs associated with food and alcohol. Use outside vendors that are more affordable (if they are) for other things, too, including to cut the costs of flowers and catering.

Do talk to the reception halls in advance to know what your options are. Be upfront about what your budget is and see if the facility can work around it. In many cases, they will give you plenty of options to consider that can help you to create that amazing event that you are hoping for that is also highly affordable as well.