5 Key Steps to Getting it Done
It seems these days like we are all wearing a lot of hats and juggling many balls: more and more I am hearing people talk about being overwhelmed – or not being organized enough.
I think we all
struggle with project and time management now and then. What happens to many of
us is that when we have too much to do, we end up doing nothing. We, in
essence, become paralyzed by our to-do list.
are steps you can take to get things back in line and start taking effective
1. Start by listing
all of those to-do items. While it may seem scary, once you have them listed
you can start attacking. If they only occupy space in your head they can seem
bigger than they are. So bring them down to earth and onto paper.
2. Prioritize the
list. This is a key part of taking action. There really are items that are more
important or pressing than others. So, put the list in order of importance or
urgency. As a part of this discovery process identify any items that you can
delegate. Ask yourself what the best use of your time is and if anything on
your list falls outside of that scope, delegate it.
3. Take the list of
items you couldn’t delegate and break them down into bite size steps. When
to-do items are large they can seem overwhelming. However, remember the saying
‘you can only eat an elephant one bite at a time,’ and list the action steps
that are necessary to accomplish the to-do item.
4. Then schedule
those action items. When will you get them done? This may require taking a step
back and looking at your calendar from a distance. Scheduling activities in a
constructive way will help you spend less time on them and actually get them
done. And keep your goals to three at most. Only add an item after completing
one. If the deadlines are different consider staggering your activity so there
is no down time.
5. Set up an
accountability partnership. This is someone you can partner with to monitor
your progress and celebrate your accomplishments. As you complete your tasks
and move projects toward completion, make sure you acknowledge it. In addition,
your accountability partner can help you schedule action items in a realistic
way so you are more apt to be successful. And as a partnership, you will be
helping them as well. I find that having these relationships helps me stay
focused and on track.
Getting things done is an important aspect of success. You can’t afford to allow a large list of to-do items paralyze you or derail your efforts. Remember that feeling overwhelmed is a common occurrence for small business owners. This feeling doesn’t have to rule your world – you rule your world. So, take control, create your list, schedule your action items, and partner with someone who will help you stay the course. As you knock down item after item you will find yourself enjoying your business even more.
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ABOUT THE AUTHOR
Diane Helbig is an internationally recognized business and leadership development coach, author, speaker, and radio show host. As a certified, professional coach, president of Seize This Day Coaching, Diane helps businesses and organizations operate more constructively and profitably. Diane is the author of Lemonade Stand Selling, and the host of Accelerate Your Business Growth Radio show.