Track Employee Attendance

Many companies now are learning the importance of being able to track their employee's attendance. This is why one of the major roles of many office administrators and their assistances is to have a good quality track employee attendance system in place. They need ones which are not only logical to use but also easy as well. Plus it must be one that can be protected from errors occurring to the system.

However in order to produce such a system for recording such vital information for the business there are certain things that the administrator needs to take into consideration. Below we will take a look at just what some of these are to help ensure that the attendance tracking system a person devises for their company is the best possible.

Firstly the person needs to define exactly what it is needed for. So they need to make a decision as to what information they want it to contain and what will be provided at the end. So you need to make a decision regarding the following:-

1. Is your system going to provide you with information relating to the amount of time a person has had off for either vacation, sick or personal reasons on a person by person basis. Or is the system you are devising going to provide you with just the total number of days that each person has taken off?

2. Do you want your system to provide you with weekly or monthly breakdowns in regards to employee attendance or will once every quarter be more than sufficient? In some cases you may find that you don't need a breakdown at all simply because you have the total number of days that a person has taken off available very easily.

Once you have made a decision on the kind of data you want your attendance report to provide you with you need to start thinking about the way in which the report is to be laid out. Certainly the best program to use for setting up an employee attendance tracking program is Windows Excel. The only draw back is that you won't be able to fit every single working day on to one spreadsheet as unfortunately each sheet only contains 256 columns. Whereas if you were to times 52 x 5 (weeks by working days) you will need a total of 260 columns.

So what you will need to do is actually set up say 4 worksheets to cover each quarterly period as this will make the task of entering information much easier to achieve. As you do set up your track employee attendance worksheets it is important that you set protection on each one that you produce. Doing this will ensure that you won't by mistake overwrite any of the information that you have previously entered into the sheet. This is even more important if there is actually going to be more than one person entering information in to it.