Does the day slip by before you finish the tasks on your to do list? Learn a simple technique to accurately assess how much time you really need. Improve your productivity and your outlook!
Time management techniques elevate your effectiveness. So you face each morning with a thorough to-do list, confident that you will master the challenges ahead. But do you often run out of time before you run out of tasks? If so, use this guide. Develop the techniques for calculating how much you can accomplish, and when.
Why does estimating time for tasks become much easier when using a chart like this? For one thing, our sense of time is highly subjective. Painstakingly hunting down computer support online can drag 20 minutes into seeming like an hour. But look how quickly time flies when you are enjoying a meal with a friend.
Charting your time sharpens your estimating and scheduling skills. Try this straightforward technique.
Tip#1: Prepare a typical to do list for the day ahead. From that list, select:
* One task that you enjoy,
* One you feel neutral about, and
* One you dislike.
Tip #2: Write them down. Next to each item or task, estimate how long you think you'll need to finish it. As you complete each task, write down the time it takes next to your estimate. What do you learn?
Tip #3: Experiment. Shuffle the time of day when you engage in these activities. Again, record the time needed to get each job done. Ask yourself:
* When is the best time to tackle tasks that require creativity? Or focus?
* When is the most efficient time to take on a task you dislike?
* What other factors play in?
Explore your options until you pinpoint the best time to approach each project, the ideal conditions, and how much time to set aside.
Repeat Steps #1 & 2 with a new set of three tasks. Compare the results.
* What happens if you start your day with a task you've been intimidated by?
* What changes do you make to complete difficult tasks?
* What patterns emerge?
Continue this exercise until you have charted each activity.
Your scheduling will be much more successful, now that you can realistically assess how much time you need. If unexpected events eat up a portion of most days, schedule in some buffer time, as well.
This exercise works if you work. It helps you schedule activities for times you're best equipped to handle them. And you can now set aside the time you genuinely need, not what you think you 'might' need. You can proceed with more confidence in your ability to plan and feel good about the amount of work you can get done.
What is your next step to build stronger time management techniques?
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