Do Your Employees Need an Automated Leave Application System

The human resources department of any organization has several responsibilities, which includes everything from recruiting the right talent for the organization to ensuring employee skill development, managing the payroll and boosting employee morale. Traditionally, the task of the HR department was carried out using a paper-based system but this takes up much time and effort. To reduce the time and efforts of the HR team, organizations across the globe are investing in a Human Resource Management System (HRMS) like Digital HRMS, Beehive HR, and Bamboo HR, which automates the different HR processes.

An automated leave application system, also referred to as an automated leave management system, is one of the modules of an HRMS software. This makes one wonder what is its exact purpose. Well, as the name suggests, it is a software or a module of a HRMS software that allows employees to perform several tasks related to leave requests, just by logging in to the portal.

So, what exactly are the functions that an automated leave application system offers and how do these functions help the employees of an organization?

To begin with, it allows employees to apply for leaves with the utmost convenience, without the need to walk up to the HR and fill a form or email an application request. Yes, things can become that simple with an automated leave application system. All the employee needs to do is log in to the portal or software, click on a set of tabs, fill in the details, like From and To date, number of days, reason, contact details, place of visit, etc. and then submit the form. This automatically creates a Request on the system and the request is then sent for approval to the respective manager.

Once the request is created, the system also allows employees to monitor the status of the leave application and find out whether it has been approved. The system also allows the managers to view the Requests applied by the members of their team that are awaiting approval when they login to the software or platform.

It also allows the employees to view a history, which means the number of leaves that they have applied for over a period of time, say a month or a year. This gives an idea about how they should plan in the future. Employees can also view the Leave Calendar for that year at a single glance.

Another feature is that it allows the employees to generate reports about their leaves and even allows the HR department to view the leave history and reports of every employee in the organization.

The most important benefit of the automated leave application system is that it regulates the process of leave management, which proves to be an advantage for the employees as well and not just for the organization alone. This is because regulation of the process eliminates errors in payroll processing and thus prevents salary issues.

So, the final word is that employees in an organization indeed can benefit from an automated leave application system. What’s more, it also has several benefits in store for the organization and fetches good ROI. Hence, it is a win-win situation for both, and this is the reason organizations today are choosing HR software.