You can now understand why fax to email services provides high-level security and flexibility at lower costs in comparison to traditional fax systems.
You may feel that faxes belong to the 20th century, but these machines are still a crucial aspect of today’s business. Several institutions, businesses, and systems depend on faxes for invoices, payments, documentation and much more. The fax technology has improved exponentially and there is no need for a fax machine for sending and receiving faxes. Nowadays, we have a fax to email service that does not require fax machines and you can save important documents electronically and has various benefits. Let us discuss how it can help in your business.
Saving money and freedom to send and receive faxes from any location
Every business wants to reduce wasteful expenses and offices that are using traditional fax systems need to spend a lot of money on fax machines, telephone lines, toners, ink, and paper. When you are opting for a cloud-based fax service you need not require the above utilities means you are saving money. You only require a broadband connection where you can able to send and receive faxes from your computer or other compatible devices such as your smartphone.
When using traditional fax systems it binds you to places or offices having fax machines. This means you need to present physically near the fax machine for sending and receiving faxes. However, this is not applicable to fax to email service. You can access online fax services from any computer or a smartphone with stable internet connectivity. They offer the extraordinary capability and provide you the freedom for sending and receiving faxes from any location. This feature is very useful for companies that have remote employees.
Hassle-free set up and enhanced security
You need items like a phone line, ink, paper, toner, fax machine in a traditional fax system for faxing documents. But, setting up an online fax service is quite easy and faster. You just need to sign up for the service and you will get a fax number for your company within a few minutes. Moreover, there is no waiting time and after you got the fax number, you can start sending and receiving faxes.
When using cloud-based fax services, the incoming faxes are stored on an online server. Only the recipient receives a notification in their inbox about the fax received. When a user clicks the link in the mail, a secure connection is established between a cloud server and your browser and the fax document is opened in a browser tab that only the user can see it. As the faxes received are in encrypted form, they are not treated as spam or daily mails by your mail provider. So there are fewer chances that the fax received would be in the spam folder or blocked. Businesses have to buy licenses for any software they are using. But, when using a cloud-based fax service, there is no need to install any software on your computer for accessing the fax service. Companies just need to pay for the services and the service provider looks after the maintenance and software upgrades thereby saving money for businesses.
RingLeader is one of the fastest growing VoIP-based communications providers offering SIP trunk phone service, communications suite, on-demand conferencing, crisis communication including fax to email service. For more information, visit https://ringleader.co/blog/.