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Using HRMS Recruitment Module to Become a Recruiting Superhero

Can the new age HRMS tools with their recruitment modules help the modern recruiter in his quest to find the right candidate for the job? This article explores the many benefits of the HRMS recruitment module and how it brings in automation to simplify the recruitment process.

Any recruiter you meet will tell you that finding the right candidate is easier said than done. Many times it so happens that a candidate who appears to fit the bill perfectly on paper might turn out to be a bit of a disappointment when you meet them in person. The ever increasing number of candidates out there only makes the task at hand more difficult than ever. So, is there a way to make the process of recruitment more effective so that the right candidates don’t slip out? While experience of the recruiter is a great factor, the advancements in technology has given us some really great tools that have been proven to help to a great extent.

New age HRMS software are designed to automate every process undertaken by the HR department of organizations and recruitment is also a part of the package. Most HRMS software are built as a collection of independent modules, each one designed to cater to one of the many HR processes and functions. Digital HRMS is one such example of a modular HRMS software and so is BeehiveHR. The recruitment module of these tools are packed with all the powerful features to help the team through every step of the hiring process.

What to Expect from a HRMS Recruitment Module

While every HRMS software is designed differently, the basic functionalities are basically the same with very minor differences. Here’s a closer look at what to expect from the HRMS recruitment module that will help you make an informed decision before you invest in getting one for your organization.


1] Quick Importing of Resumes

To begin with, it automates the process of downloading and importing of resumes of suitable prospective candidates from the popular job portals like Monster, Indeed and Naukri. This makes the task a lot easier and saves the recruiters the time and effort to scan each resume online to shortlist ones that are best suited for the said job profile.

2] Automatic Notifications to Every Shortlisted Candidate

Gone are the days when the HR recruiters had to take the time and efforts to send emails to all the shortlisted candidates manually. With the HRMS recruitment module of new age software, this entire process can be automated. So, even if the organization plans to hold a recruitment drive where thousands of candidates are expected to be present, the HR recruiters have no cause to worry as the responsibility of conveying the information to all the candidates will be taken care of by the software and that too at the click of a button!

3] Auto-Publication of Job Posting

With so many job sites where the HR team is required to add job postings and with so many different job openings being taken care of simultaneously, it can turn out to be a humongous task. However, thanks to the module, all this can be automated. Yes, you can schedule job postings on different sites at a pre-defined time and date. What’s more, you can even include your company website’s career page for automated publishing of job postings.

4] Automated Applicant Tracking

Tracking each application to keep a tab about what stage of the recruitment process each one is on at any given time can be a complex task that requires a lot of time and efforts. The HRMS recruitment software makes this as simple as can be as it allows you to fetch the details of every applicant at the click of a mouse. This is complemented by periodic notifications and prompts about the next step of action regarding a specific candidate.

5] Quick Parsing of Resumes

This functionality is based on semantic search technology and involves scanning the resumes of candidates who have applied for the job to look for key information, such as skill sets, experience, education, core competencies and more. The use of semantic search ensures that not just keywords and phrases, but also words and concepts that are contextually similar to them, are considered. This provides a much bigger database of ideal candidates for the job that the HR recruiters can consider.

The Final Takeaway

So, you see that a HRMS recruitment module is a magic wand that can make your task much easier, saving you time and efforts. Not just that, the automation introduced by the tool also makes it easier for you to schedule interviews and also collaborate with other recruiters and heads of departments with ease. Overall, it goes a long way in making the entire process seamless and rewarding and helps recruiters like you achieve a lot more in less time.

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Elise Lowry is a technical writer and a web entrepreneur with many years of experience. She regularly blogs about rising IT companies, path breaking IT solutions, current IT trends and much more. Understanding how technology affects the world we live in, is her subject of interest.

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