The Simple Dos and Don'ts of Booking an AV Provider
Hiring an AV provider for an upcoming event can be a daunting task—so we compiled this list of a few simple dos and donts for you to consider before booking AV.
DO your research:
Make sure you know exactly what an AV company's specialty is before you hire them. Every event has specific requirements in terms of equipment, set ups, labor, and so on. If your event is going to go smoothly, you will need to make sure that your AV provider has experience in your industry and the type of event you want to host.
For example, Channel Audio has extensive experience with private parties, conferences, weddings/receptions, corporate, and non-profit events. When our clients come to us, they know that their event is guaranteed to be a success!
DON'T assume that an in-house AV provider will save you money:
Often, an in-house provider works out to be much more expensive than contracting an outside company. Typically, they don't have the capability to be flexible with your budget. Most in-house providers have to share their profits with the venue, which significantly reduces their income by around 45-60%. They quote higher prices to maximize their earnings.
By contrast, Channel Audio is an independent AV provider who can negotiate with you and give you a competitive quote based on your individual needs. For more information about independent providers vs. in-house, click here.
DO be clear about your needs from the start:
If you can give your account manager your ideas about your event with as many specific details as possible; they will immediately be able to tell you what the cost is and what they can and cannot provide.
Channel Audio is unique in offering a complete one-stop-shop solution, which includes all of the tech components you need for your event. Additionally, we can offer production assistance and all the labor you need to make your event successful. We work hard to take all the hassle away from our clients, making sure they do not need to go through the process of hiring multiple companies to work on their event.
DON'T miss out the small details:
Make sure that your to-do list does not merely focus on the big tasks; the little details are vital. It is often the tiny details that end up making or breaking an event. Make sure you ask yourself the key questions. For example, are you live-streaming? Do you need Wi-Fi? Are there any power fees for the venue? Make sure that you consider these details and pass them on to your AV provider, so everyone is on the same page.
As an independent audiovisual provider, Channel Audio can supply all your technical, AV, and computing needs for your event. We always provide the highest quality equipment and top of the line technology. We love working closely with our clients to take their innovative ideas and vision and turn it into reality to create amazing, memorable, stand-out events. When you hire our team, we will work alongside you, supporting your staff to give you the very best AV production support.
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ABOUT THE AUTHOR
Austin Mittelstadt is the Owner and CEO of Channel Audio, an audiovisual event production company he founded during his junior year of college. He holds twelve years of experience in event production alongside a strong background in business strategy, marketing, inventory management, and operations. Eager to simplify the overly confusing nature of the audiovisual technology used at live events, he emerged into the writing industry as an insightful author. His titles revolve around event production, event planning, and audiovisual equipment.
He holds a Bachelor's Degree in Audio Engineering from Belmont University. He currently resides in Nashville, Tennessee, and spends his free time hiking, fishing, or getting acquainted with photography.