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D-BUST Your Computer-Part 1 (Instructions for Microsoft Users)

D-BUST Your Computer-Part 1 (Instructions for Microsoft Users)by: Janet L. Hall~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~D stands for Delete. When was the last time you deleted a document or Email ...

D-BUST Your Computer-Part 1
(Instructions for Microsoft Users)
by: Janet L. Hall
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
D stands for Delete.

When was the last time you deleted a document or
Email off your computer?

Do you ever go through your folders and files to see
if you really need all those documents or are even
using them?

Schedule a date and time to go through your files and
delete any you are NEVER going to use or refer to again.
If this "OverHall" is going to take many hours that you
might not have time for, then try to schedule to do a
folder a day or week until you have everything deleted
that is old, outdated, and unused.

If you work for someone, first see if they have a document
retention policy in place. If they don't have a policy; suggest
they develop one.

If you own your own business or just use your computer
for personal matters then YOU need to determine how
long a document is kept.

If you are unsure due to legalities or accounting reasons,
please seek the advice of an attorney or accountant
before you start deleting your documents.

I personally recommend that if you haven't used a
document (printed, edited, copied, or sent) in the last
six months that it is probably safe to delete it. Again,
if unsure, ask someone.
If you still don't want to delete but DON"T need it on
your computers hard drive taking up space that you
might really need check the June 2000
issue when I'll write about "T is for Transfer".

****To check how much Free Space is on your Hard Drive****
~~ Double Click My Computer
~~ Place Pointer on [C:]
~~ Right Click on [c:]
~~ Click Properties
~~ Click General
***********************************************************************

Okay, how can you check to see how old a document is?
I will explain the process for those of you that use Microsoft.
To those of you that use other systems please refer to
your manual or look (click) around using similar steps
or wording to see if these steps work for you.

~~ Click Start (Usually located on the left bottom of your screen)
~~ Place Pointer on Programs
~~ Place Pointer on Windows Explorer and Click

You have now entered into your electronic file cabinet.
Here you can "see" every document, file, and program
that is on your computer.

Your screen will show one of two things:

A simple list of all your folders and documents
OR
A detailed list that includes not only the name but the
size, type, and date and time.

*************If you do not see the detailed list*****************
~~ Locate the VIEWS button in your toolbar near the
top right of your screen
~~ Locate the little down arrow button next to VIEWS
~~ Click on the little down arrow and a drop down
menu will appear
~~ Click on the Details option
*******************************************************************

We'll going to be looking at MY Documents Folder...
not really mine but yours:-)

~~ Double Click on My Documents
You will be presented with a list of all the folders you
have created in My Documents and any documents
or files you have saved under My Documents.

Notice the date and time under Modified. Now here is
where the date can fool you. If you backup your folders
and files (You do do backups don't you? I'll be writing
about that in March) or have opened the folder or file
or did something with the document, it WILL NOT have the created date.

To find out the creation date:

~~ Click on the document you want to check on
~~ Click on File in the toolbar, usually located at the
top left of your screen
~~ Locate Properties on the drop down menu
~~ Click on Properties
~~ Click on General or Statistics
~~ Locate the creation date
~~ Click OK

Now decide if you need to delete the document or keep it.
If you want to delete the document press the Delete key
on your keyboard and follow the on screen instructions.

*******************Please Remember*********************
OPEN a folder to see all the documents you might have
stored there before deleting a folder!
*************************************************************

You are now on your way to D-Busting Your Computer!
Please check back next month when I will be writing about
B is for Backups!

Smiles, not Piles,
Janet L. Hall

The Organizing Wizard, Janet L. Hall, is a Professional
Organizer, Speaker, and Author. She is the owner of
OverHall Consulting, and Organizing By Phone. Subscribe to
her FREE organizing newsletter at
http://www.overhall.com/newsletter.htm or visit
her web site at http://www.overhall.com

Copyright 1999, 2000 by OverHall Consulting
P.O. Box 263, Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce, copyComputer Technology Articles, or distribute so long as this copyright notice and full information about contacting the author is attached.

Article Tags: Place Pointer

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ABOUT THE AUTHOR


The Organizing Wizard, Janet L. Hall, is a Professional
Organizer, Speaker, and Author. She is the owner of
OverHall Consulting, and Organizing By Phone. Subscribe to
her FREE organizing newsletter at
http://www.overhall.com/newsletter.htm or visit
her web site at http://www.overhall.com



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