Advantages of an Automated Leave Management System

The evolving needs of businesses make it necessary for the introduction of new technologies in order to tackle the challenges that emerge. When it comes to the HR department, one of the biggest challenges the department faces, is the leave management of hundreds of employees. This is because employees of organizations today follow different working hours, different leave policies and even a different holiday calendar because of working from different locations, sometimes even from entirely different continents. In such a scenario, the traditional paper-based system falls short and there is a need for an automated process that seamlessly integrates the leaves of all employees in one central location.

Organizations today have found the solution in the new age HRMS software with its automated leave management system. What makes it really useful is its ability to make it possible for every single employee of the organization to access a single common platform. This contributes towards making the process streamlined and easily manageable, which is a win-win situation for both, the employees as well as the HR. Every good HRMS software today, including Beehive HR, Digital HRMS & Zoho People, offer an automated leave management system, and given below are its key advantages

1] Leave Processing Made Faster than Before

With the traditional paper-based approach, processing employee leave applications is a tedious process that often takes days together, as the application moves from one person to the next. In the meanwhile, the employee has little to no clue about the status of his/her application. This prevents the employee to plan things ahead and may even lead to decreased employee morale. An automated system, on the other hand, allows the employee to apply for leaves as well as track the approval process on the portal, which makes the process faster and more transparent.

2] Calls for Less Time & Effort from the HR

The implementation of an automated leave management system results in automation of the entire process, which implies the HR department is not required to put in as much time and effort towards the management of employee leaves as compared to the traditional manual paper-based process. This results in a boost in efficiency of the HR department as more work is accomplished in less time and also allows the HR personnel to divert their time and efforts to more important strategy-based tasks.

3] Accuracy and Minimization of Errors

It is common knowledge that when it comes to a manual process, errors are unavoidable but with automation, it is possible to eliminate errors. With the implementation of the automated leave management system, the scope of errors is minimized in HR tasks. This in turn, prevents discrepancies in the calculation of payroll, appraisals and other important parameters.

4] Possibility of Real Time Tracking of Data

Perhaps one of the biggest advantages of implementing an automated leave system is the possibility of tracking employee data in real time. The availability of information is useful for both, employees as well as the HR – while the employee can use the real time data about his/her working hours and leaves, the HR/Admin can use this information for accurate calculation of payroll.

5] Advanced Levels of Data Security

Another very important advantage of an automated leave management system is the advanced levels of data security that it brings. New age HRMS software have built-in advanced security features to ensure the employee data is protected from unwanted and unexpected threats and hacks. Also, with user based access control in place, the data is also safe from unauthorized access.

The Final Word

In addition to the benefits mentioned above, an automated leave management system also helps the organization cut down costs as it results in increased productivity and efficiency, as well as informed decision making. It gives power to the employees and boosts employee morale.