Are you constantly checking your email, responding to the same requests, and wondering where your day went? By implementing smarter strategies, you can save at least an hour a day, which adds up to over 15 days a year! This article will guide you on how to manage your email like a pro, saving you time and increasing your productivity.
Most email programs offer features that allow you to organize, filter, and create standard letter templates. One such tool is Eudora Pro, which simplifies email management at an affordable price.
Creating a simple filing system by organizing your incoming mail into folders can save you valuable search time. Examples of folders include Work, Personal, Ezines, Articles, and To Do. You can also use your email program like a planner, storing draft messages and reminders in your Monday through Sunday or To Do folders.
Filters can redirect your incoming emails into specific folders. For instance, your ezine subscriptions can be sent straight to your Ezines folder. Automatic filtering makes it easy for you to stash, trash, or act on your mail with minimal fuss and time.
Professional email clients offer a range of filtering options. For example, Eudora can play a "warning" sound when invoices arrive, transfer all your ezines to your "To Read" folder, or label emails from your friends and family with your favorite color. The possibilities are endless.
Some filters can act like autoresponders, replying with a pre-written message or template whenever you process your mail. Eudora Pro can set up an unlimited number of these. If you've asked people to place "info" in the subject bar, just set up your filter to reply with the "info" stationery. This feature can save you a significant amount of time.
Stationery files are templates for outgoing messages. If you find yourself repeatedly writing the same thing, save the message as a stationery file, ready to send when needed. This way, you don’t have to start from scratch when you get a similar request or query. You can always personalize and edit the stationery as necessary.
Get into the habit of only checking your mail twice a day. Checking it more often simply wastes time and reduces your productivity.
Act immediately on all your incoming emails. By scanning the subject bar, you'll find some that can be trashed at once. Don't even bother opening emails like these:
These are SPAM and should be trashed at once. If you're plagued with spam, you can set up filters to automatically delete messages with certain keywords.
Open the rest of your emails. Some may simply require filing into particular folders while others may need a response. Simple responses should always be dealt with straight away, while more complex replies can be filed into your To Do folder.
By mastering your work email, you'll easily save enough time for a two-week holiday. So, start planning your vacation now!
Global DPO Diphenyl Oxide Market Trends, Outlook, Growth, Analysis and Forecast 2016-2021
This report provides detailed analysis of worldwide markets for DPO Diphenyl Oxide from 2011-2016, and provides extensive market forecasts (2016-2021) by region/country and subsectors.
Global Erythritol Market Trends, Outlook, Growth, Analysis and Forecast 2016-2021
This report provides detailed analysis of worldwide markets for Erythritol from 2011-2016, and provides extensive market forecasts (2016-2021) by region/country and subsectors.
Global Dimethyl Maleate Market Trends, Outlook, Growth, Analysis and Forecast 2016-2021
This report provides detailed analysis of worldwide markets for Dimethyl Maleate from 2011-2016, and provides extensive market forecasts (2016-2021) by region/country and subsectors.
