A few tips to transform your new Glasgow office into a reduced-paper and an eco-conscious office
For some years experts in IT have been saying within a few years will all be in a paper-free office, an eco-friendly office that does not use or waste paper. At presently we cannot know if this prophecy will come true but any office can cut back on paper and reap all of the benefits.
The reasons are endless why a Glasgow office should reduce the amount of paper that they use,
for one the blatant environmental benefits, then the amount of money you can save and also because paper cannot always be trusted to store confidential information.
So for a company that is making the move to offices in Glasgow here are some pieces of advice to make that particular office a paper-free and 21st century office.
1) Firstly, work out where in Glasgow is your nearest recycling facility. You need to know where the facility is and how to get there from the office. It is also a good idea to organise a collection service, as depending on your location in Glasgow it may be quite far to the recycling plant.
2) Next, use emails rather than paper letters. The move effective and easy to implement ways to reduce paper usage in the office is to use IT based messaging to to connect with other staff instead of sending letters or memos. By doing this you will reduce the outgoings of the office and you will also make employees a lot more efficient as they will not longer have to travel through the office when passing a memo or letter but rather they can just click the button and in seconds the email is sent.
3) The morning papers, journals and marketing materials can now be received vie email, which means a paper copy is completely redundant. This is the case as using paper to make magazines is one of the most wasteful and inefficient uses of paper that there is. This is the case as 90 percent of the time papers and magazines just end up in the bin anyway, so it is just as if you are buying paper then throwing your money in the bin. And if you choose to have a digital copy sent by email then you can be creative with online content and use in an important presentation or business meeting.
4) Use an office white board for making notes. Your staff will need somewhere to make notes and usually this is on a post-it note however in a paper-free office you might to buy a whiteboard and use that instead. This is the case as it is reusable and is really good way to make handy notes or jot down business ideas or reminders. All of this means that by using a whiteboard you will be able to reduce the amount of paper that is used in the office. So if you have just taken Glasgow serviced office, then you should find a stationers in Glasgow and buy a white board.
5) And remember, I'm not just talking about cutting back on the use of A4 paper. It also means using hand-dryers in the bathroom rather than paper towels and by replacing paper throw away cups with real and reusable mugs. There is endless amount of things you can do to cut back on paper consumption in the office, it could even be as simple as designating a corner of the office for the proper disposal of paper.
Not too long ago one of the firms I deal with on a regular basis relocated to a Glasgow office and they used the change as an opportunity to turn the office into a paper-reduced office. In the end they saved quite a lot of money and their workers became very efficient when using paper.
