In this article I will share my experience, skills and knowledge to make you understand what is Facility Management (FM). I'll also explain the new approach towards FM, what the branches of FM are, what the quality of a successful Facility Managers are and much more.
When I got my first job in Facility Management, I had the burning desire to create something remarkable, memorable, and of sheer quality in my domain.
But I know it takes time, love and hard work, and you run the risk that it will go unappreciated. So what's the single biggest differentiating factor I use in choosing a writer? It is a Quotation "Stay on purpose, not on outcome". In other words, do the task because it is what you love to do or because it will help someone or is a valuable exercise.
In this book I will share my experience, skill, and knowledge to make you understand what is Facility Management (FM), what are the new approach towards FM, what are the branches of FM, and what are the quality of a successful Facility Manager and much more.
What is Facility Management (FM)?
Facilities management's current scope of functions encompasses several basic areas of management activity. Facility management is the practice of coordinating the physical workplace with the people and work of the organization. It integrates the principles of business administration, architecture and the behavioral and engineering sciences.
Fresh approach in FM
Initially Administration and Facility management was the synonyms, but today we know Facility management has vast area. Administration is one of the parts of Facility management, FM comprises every thing which related to smooth running of an organization. Facility management have witness an increase in their responsibilities for providing a safe and effective workplace for employees.
Importance of Facility Manager
Maintain a well-managed and highly efficient facility is critical to success. New technologies, security issues, operating cost, and health concerns also have had major impact on the importance of and need for facility professionals in organizations.
Qualities of a Facility Manager
Facility professional must be equipped with a good amount of knowledge and the ability to cope with and solve a multitude of complex problems and challenges. Below are some points which good to have in a facility professional.
Facility budget planning
Negotiation Skills
Process compliance
Awareness of new technology
Real estate acquisitions
Work stations configuration management
Architectural and interior planning and design
New constructions and renovation
Maintenance and operations management
Telecommunication integration, security and general administrative services
New way of thinking.
With so many variable responsibilities, the workday of a facility manager is anything but routine.
Area of Facility Management
The following list approximates the range of most facilities management departments in major companies. Not every facilities manager performs every function on this list because the mix of functions and responsibilities is unique to each company.
Real Estate
Project Management
Space Planning
Building Operations and Maintenance
Human and Environmental Factors
Basic Management Activities
Resource Planning
Quality Assessment
Communication
General Administrative Support
Real Estate
Selecting Criteria
There are many factors which need to be considered before selecting property. The following parameters should be used when you wish to survey your property requirements.
Location Details
•Location •Mode of Transportation (in the Vicinity) •Distance From Airport s (KM) •Amenities within 10 minutes walk of property •5 Star Hotels in the vicinity
Building Details
•Developer / Owner Profile •Super Area Sq.ft •Carpet Area Sq.ft •Floor efficiency (%) •Possession for fit outs •Possession for Operations •Number of Floors in the building •Floor Available in the building
Technical Details
•Power Back up (Rating of D.Gs) •HVAC Systems
Facilities
•Parking •Free / Paid parking Slot •Lift •Green Belt etc.
Commercial
•Rent per Sq.ft. •Maintenance Charges Per sq.ft •Lease Term (years) •Lock In Period ( In months) •Escalations (%) •Other charges (if any)
Building Ratings
•Building Grade •Developer/ owner Profile •Location
Documentation (On Rent)
Latter of Intent (LOI)
It is the first round document which indicates on which terms and conditions you are agree upon with the Land lord.
Lease Deed
Lease Deed is the comprehensive version of LOI which back by state Law (if it is on the stamp paper). It covers all clauses which are agreed upon by both the parties.
Rent Approval
It is a permission letter which issued by the concern authorities after paying the respective fees, and full fills required terms and conditions. (It is for Noida Utter Pradesh India)
Lease Deed Registration
Though lease deed itself a legal document but to some extant it is void if it is not redistricted.
Anatomy of Negotiation
Personnel may be required to use their negotiation skills on different levels with people, internally regarding the sharing of scarce resources or even in their personal capacity in acquiring a vehicle or house. Negotiation even takes place as a requirement for leadership and within relationships.
Secret Of Successful Negotiation
Set your goal: educate your self in the subject: act as an innocent: follow 70/30 rule: know the state of mind of your opponent: "no" & "why" key of negotiation: don't open your card first:
Managers Behavior And Productivity
No organization are free of issues like how to increase productivity, and maintain work place enjoyments.This article is a communication tool between the managers and their subordinates for creating a healthy and more enjoyable work environment for increasing the productivity.
