Vendor Qualification Procedure for Pharmaceutical

Mar 4 08:23 2015 Ankur Choudhary Print This Article

Vendor qualification is an important factor for the regulatory point of view. All raw materials and packing materials vendors must be qualified as per the appropriate procedure.

Methodology for Vendor Approval

1.0 All approaching crude materials and pressing materials ought to be tried according to STP and sanction according to details.

2.0 The Manufacturer and vendor ought to be assessed for all approaching crude material and pressing material.

3.0 Raw materials ought to be characterized into two classifications,Guest Posting specifically beginning materials and other crude materials.

3.1 Starting Materials :

3.1.1 Starting material is that which is Incorporated as a critical structural piece of the API/ Drug Intermediate. Having huge impact on the Quality and Yield of the item.

3.1.2 Starting materials ought to be recognized in TDP.

3.2 Other crude materials:

3.2.1 Other materials ought to be characterized as that which is a regularly accessible substance/ dissolvable/ impetus/ reagent and so forth.

4.0 Packing materials are arranged into Primary and Secondary Packing Materials.

4.1 Primary Packing Materials

4.1.1 Packing materials, which come in immediate contact with the API/Intermediates are considered as Primary Packing Materials.

4.2 Secondary Packing Materials

4.2.1 All pressing materials other than essential pressing materials are to be considered as Secondary Packing Materials.

5.0 Vendor Qualification for Starting Materials

5.1 Vendors for the beginning materials ought to be created at R&D amid 'Methodology Development' and 'Lab Validation'.

5.2 R&D ought to give important points of interest to plant QA.

5.3 Purchase dept ought to send the 'Vendor capability survey' to vendor and appeal for 'Specialized Data Package'.

5.3.1 TDP (Technical information Package) ought to contain the accompanying information

- Brief assembling methodology

- Solvents utilized as a part of the production

- Impurity profile

- Working standard profile

- Characterization information

- Specifications and test methods of the supplier

- TSE/ BSE free Certificate

- Stability studies/ Hold time information

- Storage conditions

- Packing points of interest


- Certificate Of Analysis (COA)

- DMF Number (if any)

5.4 After receipt, Purchase division ought to forward points of interest to particular plant QA.

5.5 Incase of risky material, COA and duty letter for adherence of value from the vendor, may be acknowledged in lieu of vendor capability tests.

5.6 Quality certification ought to endorse/ reject the vendor in view of the information given in the 'Specialized Data Package'(TDP) and 'Vendor capability survey'.

5.7 QA Dept ought to overhaul the 'Endorsed vendor rundown' Format No.: F03/SOPQA016-00 and impart to Purchase and Warehouse offices.

6.0 New Vendors/ Alternate Vendors for beginning materials of a current procedure ought to be created as given beneath:

6.1 Purchase division ought to forward filled vendor survey, TDP and delegate tests from three different assembling parts to plant QA for assessment.

6.2 Quality Assurance ought to forward the vendor tests to Quality Control division alongside the "Vendor Sample Qualification Request Cum Report" Format No.: F02/SOPQA016-00.

6.3 If the examples adjust to determinations, Quality Assurance division ought to forward the specimens to Process Development/R&D office for performing lab/ plant trials.

6.4 Process Development division/ R&D ought to lead no less than one effective investigation/ trial clump and submit the API tests for testing to QC.

6.5 After finish of examination, Production office ought to gather and submit the information to QA the accompanying information:

- Batch transforming information,

- Stage shrewd yield information,

- IPQC information and

- Quality information of API.

6.6 Quality Assurance division ought to survey the vendor capability poll, TDP, Quality Control examination reports of vendor tests and execution trials to support/dismiss the new vendor.

6.7 QA Dept ought to upgrade the endorsed vendor rundown and convey to buy and stockroom.

6.8 One bunch ought to be charged for Accelerated solidness and Controlled Room Temperature soundness to assess the effect of this change.

6.9 Vendor Qualification for other crude materials

6.9.1 Purchase office ought to give filled 'Vendor capability survey' to QA, before shipment of any material.

6.9.2 If the initial three transfers of the material from the vendor are affirmed according to details, the vendor ought to be endorsed.

6.9.3 The affirmed vendor rundown ought to be redesigned by QA and this ought to be conveyed to Purchase and Warehouse offices.

6.9.4 Unless the particulars of the material varies between units, vendors of regular chemicals, reagents and solvents ought to be endorsed over all API producing areas.

6.10 Vendor Qualification for essential pressing materials:

6.10.1 On receipt of filled survey, nourishment grade confirmation, 21CFR agreeability accreditation and agent tests (three different assembling parts) from the vendor, buy dept ought to forward to plant QA.

6.10.2 Quality Assurance ought to forward the vendor tests to Quality Control office with the "Vendor Sample Qualification Request Cum Report".

6.10.3 After fruition of investigation, Quality Assurance ought to audit the 'Vendor capability poll', QC examination reports and endorse/ reject the new vendor.

6.10.4 QA Dept ought to overhaul the sanction vendor rundown and it ought to be imparted to buy and distribution center divisions.

6.10.5 The vendor ought to be affirmed over all API fabricating areas, gave the particulars to the essential pressing material is the same between units.

6.11 Vendor Qualification for Secondary Packing Materials

6.11.1 Purchase office ought to give filled 'Vendor capability survey' to QA, before shipment of any material.

6.11.2 If the initial three dispatches of the material from the vendor are affirmed according to particulars, the vendor ought to be endorsed.

6.11.3 The affirmed vendor rundown ought to be redesigned by QA and this ought to be conveyed to Purchase and Warehouse offices.

6.12 Inter Unit exchanges

6.12.1 If the crude materials are gotten through Inter Unit Transfers, they ought to be dissected according to in house particulars and affirmed.

6.12.2 Information of the first vendor and producer ought to be given by the supplying plant to the accepting plant.

6.12.3 in the event of beginning materials, the assembling plant ought to test and discharge the material according to the client plant/ accepting plant particulars and test methods.

6.12.4 Plant QA ought to guarantee the receipt of vendor confirmation points of interest from the source unit, before obtaining/exchange of the material.

6.12.5 Vendors endorsed by one unit, ought to consequently be affirmed for all units, gave material details are the same.

6.12.6 Receiving unit ought to acquire the vendor evaluation information from the endorsing plant. Plant QA ought to assess the qualification of vendors information got from other plant, if obliged launch research center scale clusters or Pilot scale bunches for beginning materials.

6.13 Vendor Re-evaluation

6.13.1 Re-evaluation of the sanction vendors ought to be made once in a year for every crude/ pressing material.

6.13.2 The dismissal rate ought to be assessed for 30 clumps of specific material from same vendor and maker. Information from different units ought to additionally be gathered for this accumulation of information.

6.13.3 If the support rate is more than 90%, the vendor can be sanction and further reassessment is not needed.

6.13.4 If the dismissal rate is more than 10%, QA ought to review the vendor evaluating the purposes behind irregularity in supplies. In the event of a non-assignable reason, the vendor ought to be dismisses.

6.13.5 If obliged, this appraisal may be made before the assemblage of 30 clumps information in view of supplies got.

6.13.6 Plant QA Dept ought to overhaul the endorsed vendor list in like manner and impart to buy and product house divisions.

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Ankur Choudhary
Ankur Choudhary

Ankur Choudhary is an experianced pharmaceutical blogger who writes on pharmaceutical topics.

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