SharePoint2010 Quota Template Feature

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What is a SharePoint Server 2010 Quota Template?

A SharePoint Server 2010 quota template consists of storage limit values that specify the maximum amount of data that can be stored in a site collection. When the storage limit is reached, a quota template can also trigger an e-mail alert to the site collection administrator. You can create a quota template that can be applied to any site collection in the farm. A quota template can also be applied to a site collection that contains sandboxed solutions. You can limit the maximum usage per day and send a warning e-mail message when the usage limit is approaching. If the maximum usage limit is reached, the sandboxed solution is disabled for the rest of the day, and an e-mail message is sent to the site collection administrator. You can also modify existing quota templates. This allows you to modify storage limits for all of the site collections that use the same quota template. When you modify a quota template, you must then reapply it to existing site collections before the new storage limits are enforced. You can delete a quota template if necessary. However, deleting a quota template will not delete quota values from sites that were created by using the quota template. If you want to remove quotas from all sites by using a specific quota template, you must use the object model or perform a SQL query.

Even SharePoint Foundation has the advantage of this feature using which it controls the amount of storage used by site collections and the resources consumed by user code solutions with improved Quota Templates.

How to create a Quota Template in SharePoint Server?

1. Verify that you are a member of the Farm Administrators group on the computer that is running the SharePoint Central Administration Web site. 2. On the Central Administration home page, click Application Management. 3. On the Application Management page, in the Site Collections section, click Specify quota templates. 4. On the Quota Templates page, in the Template Name section, click Create a new quota template. 5. In the New template name box, type the name of the new template. If you want to base your new template on an existing quota template, expand the Template to start from list, and then click the template that you want. 6. In the Storage Limit Values section, set the values that you want to apply to the template. If you want to restrict how much data that can be stored, click the Limit site storage to a maximum of check box and type the storage limit in megabytes into the box. If you want an e-mail message to be sent to the site collection administrator when a certain storage threshold is reached, click the Send warning E-mail when Site Collection storage reaches check box and type the threshold in megabytes into the box. 7. In the Sandboxed Solutions with Code Limits section, set the values for a template for sandboxed solutions. In the Limit maximum usage per day to box, type the daily usage in points. In the Send warning e-mail when usage per day reaches box, type the daily usage warning limit in points. If you do not want to send a warning e-mail message, clear the Send warning e-mail when usage per day reaches check box. 8. Click OK.

How to edit a Quota Template?

1. Verify that ou are a member of the Farm Administrators group on the computer that is running the SharePoint Central Administration Web site. 2. On the Central Administration home page, click Application Management. 3. On the Application Management page, in the Site Collections section, click Specify quota templates. 4. On the Quota Templates page, in the Template Name section, expand the Template to modify list, and then click the template that you want to edit. 5. Change the settings as necessary, and then click OK. How to delete a quota template? 1. Verify that you are a member of the Farm Administrators group on the computer that is running the SharePoint Central Administration Web site. 2. On the Central Administration home page, click Application Management. 3. On the Application Management page, in the Site Collections section, click Specify quota templates. 4. In the Template Name section, expand the Template to modify list, and then click the template that you want to delete. 5. At the bottom of the Quota Templates page, click Delete, and then click OK.

How to delete a quota template? 1. Verify that you are a member of the Farm Administrators group on the computer that is running the SharePoint Central Administration Web site. 2. On the Central Administration home page, click Application Management. 3. On the Application Management page, in the Site Collections section, click Specify quota templates. 4. In the Template Name section, expand the Template to modify list, and then click the template that you want to delete. 5. At the bottom of the Quota Templates page, click Delete, and then click OK.

If you are a Microsoft Office SharePoint Server 2007 user, then you are devoid of the Quota Template feature. Nonetheless, take advantage of the free SharePoint templates or web parts that comes along with this SharePoint family of products.

 

About the Author:

Adrian Gates (adrian@apps4rent.com) is a Business Manager with Apps4Rent; which offers Microsoft  Exchange Hosting, Windows SharePoint Services, SharePoint Foundation 2010, SharePoint Server 2010, and virtual dedicated servers.