Choosing Your HR Payroll Software

Jul 24 08:12 2009 Clay C. Scroggin Print This Article

There are many common themes that run throughout the business world, but one in particular is fairly obvious: money. The earning of profit is, quite naturally, one of the primary reasons why many businesses even exist at all. As all management must realize, however, an organization’s dealings with money extend much further than simply the “big picture” concerns of the company.

The average Joe Blow – you know,Guest Posting that typical, generic worker, clocking an indifferent nine-to-five – could very well have not even the slightest bit of interest in your company’s overarching objectives, but certainly he cares about the paycheck that he’ll be cashing in for at the end of the week.

With that in mind, a clever executive will realize just how important it is to the company to ensure that an effective payroll system is in place. A failure to pay employees accurately and on time can lead to resentment, discontent, and ultimately, disaster. Employees want – and deserve – to get their salaries in the correct amount, promptly at the time when they have been expecting them. By making use of the appropriate human resource payroll software, a business can ensure that its workers are receiving precisely that.

So how, exactly, do you figure out just which of the innumerable HR payroll software packages out there is right for you?

The fact of the matter is, in today’s market, the list of vendors for such software packages is never-ending. The majority of them all do have their own unique perks – but, as they say, “different strokes for different folks”, and what may work well for Company X might not be at all what’s good for you. The best HR payroll system will be the one that really works in sync with your company, tailored to fit the individual needs and demands of your business. Don’t limit your organization’s potential by merely settling on the first software package you come across.

So do your research. Consult your connections: your business associates, as well as other company owners, are an invaluable resource absolutely teeming with firsthand experience, advice, and suggestions. Find out what programs different people are using, and start to whittle down what might be useful to you in your line of business. The Internet, too, is a tremendous trove of information, allowing you to research the specific features of different payroll software systems and compare your results against each other. Buff up on your knowledge not only of the payroll package itself, but also the companies which aid in the product’s marketing and development. Look for a company which offers helpful customer support and can prove a good history in distributing this kind of HR payroll software.

Not only is it important to find a payroll system that’s well-suited to your company needs, but it’s also essential that you only buy in to a software package which you can legitimately work with. What good does it do you to have payroll software if, every time you launch it, you end up screaming and tearing out your hair in frustration? Seek out a system that you find comfortable to navigate and easy to understand. And make sure that the program can be implemented in such a way that if any of the HR folks in charge of payroll ever have to leave, their replacements will be able to take over fluidly, without too much stress or intensive training.

The ease with which you can integrate your payroll package into your existing software is also a necessary point of consideration. Ideally, your new payroll software will be able to work side-by-side with your established human resource programs, but if it can’t, at the very least go for a package that allows for quick and convenient data transfers between the different systems. Strong security features, too, are a major plus – look for payroll software that comes equipped with access-restrictive passwords and identification codes, so that there will be no unauthorized entree to the confidential information stored in your HR databases.

Finally, whatever payroll software you decide on, make sure that it’s a system with the potential to grow in tandem with your business. An HR payroll package is a considerable monetary investment, and the last thing you want is to discover, three years down the road, that your company has outgrown its payroll system’s capacity for information and processes, and you have to start the search again for a new one.

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About Article Author

Clay C. Scroggin
Clay C. Scroggin

Clay C. Scroggin has over fifteen years of experience in the human resource software industry. Clay is currently the President and owner of, a web site dedicated to assisting HR professionals with their search, selection, implementation and use of HR software. offers an extremely comprehensive HRIS selection tool to assist you with your HRIS, HRMS or HR software selection process. Make sure to download’s free HR and Payroll Software Buyer’s Guide.

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