A tidier office is a more efficient one

Efficiency at work, i.e. the capacity of getting the best possible results out of the resources we have at our disposal, can be achieved through a certain devotion, a great effort and using all those techniques that help us rationalize resources and optimize time. In order to be efficient at work, especially as far as office jobs are concerned, we must pay attention to each detail that can help us reach the goals we want to with the least psycho-physique effort possible. And these details also include the disposition and organization of all the materials and objects that you can find in an office.

First of all, each employee of an office should try and keep his desk tidy organizing the material so that it can be always ready to use and in the place where it is supposed to be. Avoiding wasting time looking for an object makes us spare time, and keeping everything tidy can help us have a certain mental order. On the desk there should be only what you know that you will need to do the work you are dealing with at the moment. Leave space to the new, filing all the documents and materials that might have been useful for past works and that you do not need anymore. Not to accumulate disorder day after day, you need to clear up the desk daily, at the end of the day. Putting away documents and papers using folders or other stationery items, so that they are ready to use if we need them the day after, putting everything in a drawer that we do not use anymore and using other devices can be very useful to keep your desk and consequently your work tidy. Avoiding keeping everything on the desk also has another advantage, in addition to keep your desk tidy: keeping some objects away from where we sit, indeed, we are “obliged” to stand up to go and take them, and this might be very useful if you consider that many jobs are static. But moving is very important, as well as looking away from the pc screen.

In every office it is important also to file documents. Doing this you can confer a logical order on your papers, classifying them according to criteria that you can decide depending on your needs and experience. You can organize your documents depending on subject, alphabetical or chronological order, or following any criteria that can be useful. In all the offices there should be archives, card catalogues, folders and any other type of object that can give you a hand in ordering and classifying.

Tidiness in offices is even more important if your job includes meeting clients there: welcoming a client or a potential one in a tidy and clean room certainly allows you to make a good impression, and to welcome him in the best possible way. Tidiness, in conclusion, can really improve our efficiency at work and our relationship with customers as well.